{"id":53353,"date":"2026-02-25T13:39:15","date_gmt":"2026-02-25T12:39:15","guid":{"rendered":"https:\/\/www.merchup.com\/chaos-with-sizes-in-a-200-company-how-to-organize-clothing-orders\/"},"modified":"2026-03-16T14:16:59","modified_gmt":"2026-03-16T13:16:59","slug":"chaos-with-sizes-in-a-200-company-how-to-organize-clothing-orders","status":"publish","type":"post","link":"https:\/\/www.merchup.com\/en\/chaos-with-sizes-in-a-200-company-how-to-organize-clothing-orders\/","title":{"rendered":"Chaos with sizes in a 200+ company: how to organize clothing orders?"},"content":{"rendered":"\n<p>In small teams, ordering <a href=\"https:\/\/www.merchup.com\/en\/thematic-category\/clothing\/\">sweatshirts<\/a> is a matter of a few messages on Slack. With 200 people, this model not only breaks, it becomes a real operating cost. This is not because people suddenly forget what size they wear. The problem lies in the lack of <strong>a single standard and a single source of truth.<\/strong>   <\/p>\n\n<p>The result is predictable: dozens of threads on instant messaging, five versions of an Excel file annotated with v3_FINAL, requests like &#8216;L, but so much bigger&#8217; and last-minute corrections applied. The order begins to take on a life of its own, and instead of building a culture, the HR or Employer Branding department becomes a complaint handling center. <\/p>\n\n<p>In this article, we reveal how to do it differently. Set up the process once, and do it well, so that each subsequent order is predictable, calm and easy to repeat. <\/p>\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-flat ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.merchup.com\/en\/chaos-with-sizes-in-a-200-company-how-to-organize-clothing-orders\/#why-does-size-become-an-issue-at-200-scale\" >Why does size become an issue at 200+ scale?<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.merchup.com\/en\/chaos-with-sizes-in-a-200-company-how-to-organize-clothing-orders\/#how-does-merchup-remove-chaos-from-your-office\" >How does MerchUp remove chaos from your office?<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.merchup.com\/en\/chaos-with-sizes-in-a-200-company-how-to-organize-clothing-orders\/#size-chart-is-your-dial\" >Size chart is your dial<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.merchup.com\/en\/chaos-with-sizes-in-a-200-company-how-to-organize-clothing-orders\/#5-pitfalls-that-generate-costs-and-how-to-avoid-them\" >5 pitfalls that generate costs and how to avoid them<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.merchup.com\/en\/chaos-with-sizes-in-a-200-company-how-to-organize-clothing-orders\/#merch-as-a-strategy-not-a-gadget\" >Merch as a strategy, not a gadget<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"why-does-size-become-an-issue-at-200-scale\"><\/span><strong>Why does size become an issue at 200+ scale?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n<figure class=\"merchup-block-gallery\">\n\t\t\t\t\t\t<a href=\"https:\/\/www.merchup.com\/wp-content\/uploads\/2025\/07\/22.jpg\" class=\"merchup-block-gallery-item big\" data-fancybox=\"merchup-block-gallery-ec938cae5293ce83caeb1e899c8dbf69\" data-thumb=\"https:\/\/www.merchup.com\/wp-content\/uploads\/2025\/07\/22-96x72.jpg\" title=\"Show full image\">\n\t\t\t\t<img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.merchup.com\/wp-content\/uploads\/2025\/07\/22-814x588.jpg\" alt=\"Dedicated online store with your merchandise - easy to use\" width=\"814\" height=\"588\" loading=\"lazy\">\n\t\t\t<\/a>\n\t\t\t\n\t<\/figure>\n\n<p>In large organizations, chaos is compounded by three phenomena that cannot be resolved on the fly:<\/p>\n\n<ul class=\"wp-block-list\">\n<li><strong>Information noise:<\/strong> data is scattered because HR has its lists for onboarding, Marketing for events, and Team Leaders keep notes in their files.<\/li>\n\n\n\n<li><strong>Different cut expectations:<\/strong> regular, oversize, unisex, these are not details. Without clear communication, size selection is a lottery for the employee, and for the company it is a risk of returns. <\/li>\n\n\n\n<li><strong>The illusion of &#8216;free&#8217; Excel:<\/strong> companies often think that a spreadsheet costs nothing. In reality, the time spent manually straightening errors with 200 people costs more than professional automation. <\/li>\n<\/ul>\n\n<p><strong>The conclusion?  <\/strong>The larger the scale, the more difficult it is to coordinate everything. It&#8217;s definitely easier and more efficient to operate based on a system, not tables. And speaking of scale, it&#8217;s also a good idea to budget well in advance to avoid unforeseen costs &#8211; <a href=\"http:\/\/wniosek?%20Im%20wi%C4%99ksza%20skala,%20tym%20trudniej%20wszystko%20skoordynowa%C4%87.%20Zdecydowanie%20%C5%82atwiej%20i%20efektywniej%20dzia%C5%82a%C4%87%20w%20oparciu%20o%20system,%20nie%20tabelki.%20A%20je%C5%9Bli%20mowa%20o%20skali%20%E2%80%94%20warto%20te%C5%BC%20odpowiednio%20wcze%C5%9Bniej%20zaplanowa%C4%87%20bud%C5%BCet,%20%C5%BCeby%20unikn%C4%85%C4%87%20nieprzewidzianych%20koszt%C3%B3w:%20https:\/\/www.merchup.com\/budzet-merch-firmowy-2026\/\">check out how to approach this<\/a>.  <\/p>\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"how-does-merchup-remove-chaos-from-your-office\"><\/span><strong>How does MerchUp remove chaos from your office?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n<figure class=\"wp-block-image size-large\"><img fetchpriority=\"high\" decoding=\"async\" width=\"735\" height=\"414\" src=\"https:\/\/www.merchup.com\/wp-content\/uploads\/2026\/02\/1765453935310-735x414.jpeg\" alt=\"\" class=\"wp-image-48445\" srcset=\"https:\/\/www.merchup.com\/wp-content\/uploads\/2026\/02\/1765453935310-735x414.jpeg 735w, https:\/\/www.merchup.com\/wp-content\/uploads\/2026\/02\/1765453935310-300x169.jpeg 300w, https:\/\/www.merchup.com\/wp-content\/uploads\/2026\/02\/1765453935310-768x433.jpeg 768w, https:\/\/www.merchup.com\/wp-content\/uploads\/2026\/02\/1765453935310-122x69.jpeg 122w, https:\/\/www.merchup.com\/wp-content\/uploads\/2026\/02\/1765453935310-100x56.jpeg 100w, https:\/\/www.merchup.com\/wp-content\/uploads\/2026\/02\/1765453935310.jpeg 1243w\" sizes=\"(max-width: 735px) 100vw, 735px\" \/><\/figure>\n\n<p>credit: Online store for The 5  <\/p>\n\n<p>At MerchUp, we know that your goal is not to become an expert in apparel logistics, but to build a tight-knit team, come up with creative events or marketing campaigns. That&#8217;s why we design processes that take that burden off your shoulders. <\/p>\n\n<p>Here&#8217;s how we can help you get out of size hell:<\/p>\n\n<h3 class=\"wp-block-heading\"><strong>1. online merchandise store for your business<\/strong><\/h3>\n\n<p>This is an absolute <em>gamechanger<\/em> for 200+ companies. Instead of collecting sizes in emails, we create for you a <a href=\"https:\/\/www.merchup.com\/en\/gifting-as-a-service\/\"><strong>a dedicated online store<\/strong><\/a>. Employees go in, choose a model, see pictures and size tables, and then place the order themselves. The data flows into one system, with no errors, no duplicates and no rewriting of tables.   <\/p>\n\n<h3 class=\"wp-block-heading\"><strong>2 Storage<\/strong><\/h3>\n\n<p>You don&#8217;t have to turn your conference room into a warehouse. All your brand&#8217;s products can wait to be used in our logistics center. You have full control over your inventory online, while your office remains a place to work and doesn&#8217;t turn into a storeroom.    <\/p>\n\n<h3 class=\"wp-block-heading\"><strong>3. logistics and shipping  <\/strong><\/h3>\n\n<p>We make shipments where your people are. To offices, directly to employees&#8217; homes or to events. This is especially appreciated by companies with branches spread across the country. When a new person joins the team, the HR department can order a welcome pack using the store as well &#8211; this makes it possible to allocate separate access for selected users.   <\/p>\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"size-chart-is-your-dial\"><\/span><strong>Size chart is your dial  <\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n<p>On a scale of 200+, a general table of S, M, L is asking for mistakes. We use a method that cuts off 90% of questions and doubts, the favorite sweatshirt method.   <strong>Ask a team member to measure your favorite sweatshirt flat and compare the measurements with the size chart of the model that will be ordered by the company.<\/strong><\/p>\n\n<p>This approach removes the stress of measuring the figure and makes the employee feel confident in the selection.<\/p>\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"5-pitfalls-that-generate-costs-and-how-to-avoid-them\"><\/span><strong>5 pitfalls that generate costs and how to avoid them<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n<ul class=\"wp-block-list\">\n<li><strong>Unisex without a message:<\/strong> unisex is usually men&#8217;s size. Women need a clear message: &#8220;order a size smaller than usual.&#8221; <\/li>\n\n\n\n<li><strong>No samples in the office:<\/strong> with a large scale, having samples in the office is an investment that will pay off, and you will gain time in addition to control over your budget.  <\/li>\n\n\n\n<li><strong>No plan for rotation:<\/strong> if you don&#8217;t have a reserve of the so-called stock of the most popular sizes (M, L), each new person will wait longer for merch. So make sure you have a light stock of the most popular sizes.    <\/li>\n\n\n\n<li><strong>Deadline is sacred:<\/strong> set rigid dates for placing orders and reporting any problems after delivery. Without this, the topic of sizing will come back to you like a boomerang. <\/li>\n\n\n\n<li><strong>No plan for after delivery:<\/strong> determine who will coordinate the &#8216;claims&#8217; process and contact MerchUp. Direct communication and swift action is our horse. <\/li>\n<\/ul>\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"merch-as-a-strategy-not-a-gadget\"><\/span><strong>Merch as a strategy, not a gadget<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n<p>Top brands like Google and Microsoft treat merch as a professional point of contact with the employee. An effective process is one you forget about once you&#8217;ve chosen a design &#8211; the rest should happen on its own. <\/p>\n\n<p>If you want your corporate products to be a symbol of professionalism rather than a logistical challenge for your team, take it to the next level. From a dedicated online store and warehousing to automated shipping. At MerchUp, we&#8217;ll take care of everything.  <\/p>\n\n\t\t\t<\/div> <!-- .single-content__left -->\n\t\t<\/div> <!-- .single-content-row -->\n\t<\/div> <!-- .container -->\n\n<aside class=\"merchup-block-cta\"><div class=\"acf-innerblocks-container\">\n\n<p class=\"has-text-align-center\"><strong>Ready for new quality corporate merchandise?<\/strong> <\/p>\n\n\n\n<p class=\"has-text-align-center has-large-font-size\"><\/p>\n\n\n\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\">Make an appointment for a free consultation with MerchUp.<\/a><\/div>\n\n<\/div><\/aside>\n<div class=\"container\">\n\t<div class=\"single-content-row row\">\n\t\t<div class=\"single-content__left col-md-6 col-md-offset-1 col-lg-offset-2\">\n","protected":false},"excerpt":{"rendered":"<p>It&#8217;s not a garment problem, it&#8217;s a process error. Find out how to avoid chaos with sizing in a 200+ company and implement a system where orders are predictable, calm and repeatable. <\/p>\n","protected":false},"author":28,"featured_media":53354,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[146,147],"tags":[],"class_list":["post-53353","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-employer-branding-en","category-hr-en"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.merchup.com\/en\/wp-json\/wp\/v2\/posts\/53353","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.merchup.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.merchup.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.merchup.com\/en\/wp-json\/wp\/v2\/users\/28"}],"replies":[{"embeddable":true,"href":"https:\/\/www.merchup.com\/en\/wp-json\/wp\/v2\/comments?post=53353"}],"version-history":[{"count":3,"href":"https:\/\/www.merchup.com\/en\/wp-json\/wp\/v2\/posts\/53353\/revisions"}],"predecessor-version":[{"id":53357,"href":"https:\/\/www.merchup.com\/en\/wp-json\/wp\/v2\/posts\/53353\/revisions\/53357"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.merchup.com\/en\/wp-json\/wp\/v2\/media\/53354"}],"wp:attachment":[{"href":"https:\/\/www.merchup.com\/en\/wp-json\/wp\/v2\/media?parent=53353"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.merchup.com\/en\/wp-json\/wp\/v2\/categories?post=53353"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.merchup.com\/en\/wp-json\/wp\/v2\/tags?post=53353"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}